Privacy Policy

Last updated: May 2026

1. Introduction

TriTech Search Ltd ("we", "us", or "our") is committed to protecting your privacy and complying with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and the Privacy and Electronic Communications Regulations (PECR).

This privacy policy explains how we collect, use, store, and protect your personal data when you use our website or services.

2. Data Controller

TriTech Search Ltd is the data controller responsible for your personal data.

Contact: [email protected]

3. Personal Data We Collect

We may collect and process the following categories of personal data:

For Job Candidates:

  • Contact information (name, email, phone number, address)
  • CV and employment history
  • Educational qualifications and professional certifications
  • Security clearance status (where relevant)
  • References and right to work documentation
  • Interview notes and assessments

For Client Contacts:

  • Business contact information
  • Company details and hiring requirements
  • Communication records

For Website Visitors:

  • Technical data (IP address, browser type, device information)
  • Usage data (pages visited, time on site)
  • Cookie data (see our Cookie Policy)

4. Lawful Basis for Processing

We process your personal data under the following lawful bases:

  • Consent: Where you have given explicit consent for specific processing activities
  • Contract: To perform our recruitment services and fulfil contractual obligations
  • Legitimate interests: To operate our business, improve our services, and maintain client relationships
  • Legal obligation: To comply with employment law, tax obligations, and regulatory requirements

5. How We Use Your Data

  • To provide recruitment services and match candidates with suitable roles
  • To communicate with you about opportunities, services, and enquiries
  • To verify your identity, qualifications, and right to work
  • To conduct background checks and obtain references (with your consent)
  • To comply with legal and regulatory obligations
  • To improve our website and services
  • To maintain security and prevent fraud

6. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected:

  • Candidate data: Up to 2 years from last contact (unless you request removal)
  • Successful placement data: Up to 6 years after placement (for warranty and legal compliance)
  • Client data: For the duration of the business relationship plus 6 years
  • Website analytics: Up to 26 months

7. Data Sharing

We may share your personal data with:

  • Prospective employers (with your explicit consent)
  • Professional referees (with your permission)
  • Background check providers (where required and consented)
  • IT service providers (under strict data processing agreements)
  • Legal and regulatory authorities (where legally required)

We do not sell or rent your personal data to third parties.

8. International Transfers

Your personal data is processed and stored within the UK. Where we use service providers that process data outside the UK, we ensure appropriate safeguards are in place (such as Standard Contractual Clauses or adequacy decisions).

9. Your Rights

Under UK GDPR, you have the following rights:

  • Right of access: Request a copy of your personal data
  • Right to rectification: Correct inaccurate or incomplete data
  • Right to erasure: Request deletion of your data ("right to be forgotten")
  • Right to restrict processing: Limit how we use your data
  • Right to data portability: Receive your data in a structured format
  • Right to object: Object to processing based on legitimate interests
  • Right to withdraw consent: Where processing is based on consent

To exercise any of these rights, contact us at [email protected]

10. Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or misuse. These include encryption, access controls, secure hosting, and regular security assessments.

11. Complaints

If you have concerns about how we handle your personal data, you have the right to lodge a complaint with the Information Commissioner's Office (ICO):

ICO Website: ico.org.uk/make-a-complaint

12. Changes to This Policy

We may update this privacy policy from time to time. We will notify you of significant changes by email or via a prominent notice on our website.

13. Contact Us

For any questions about this privacy policy or how we handle your data:

Email: [email protected]